What Are The Functions Of Managers – Whether you’re a new manager, entrepreneur, or employee, knowing the four roles of management can help you achieve operational success.
Management involves coordinating and supervising the work activities of others so that their activities are carried out effectively and efficiently.
What Are The Functions Of Managers
Florida Tech Associate Professor Dr. Scott Benjamin says, “A manager’s job is not to work. It’s to plan, execute, supervise, and then monitor. A highly successful manager plans policies so effectively that employees know exactly what to do. When to do it and when to do it without the manager’s supervision.” .
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The first function of management is planning, which includes setting organizational goals, strategies for achieving them, and developing a plan of necessary work activities. Planning objectives include:
An organization develops plans to achieve its goals, which are usually strategic or financial. Plans must be specific but flexible in response to a complex and changing work environment. Different types of plans have different purposes:
Managers can use one of two planning approaches. The first is the traditional top-down approach, where plans are determined by top management and trickle down to other organizational levels. The second is an alternative approach that may involve other levels of the organization in developing plans.
According to Dr. Benjamin, “planning is the most basic of all management functions. All other functions derive from planning. Without it, organizations will weaken.”
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In the second function, the organizer, those in charge, must determine the necessary activities to achieve the plan established in the previous function. Managers then allocate the organization’s resources to carry out the identified activities.
All of these factors can vary depending on organizational structure, organizational culture, and other factors. Therefore, it is important to understand the concepts in order to apply them correctly.
The managerial function of leadership includes several areas of a successful manager’s work, such as motivation, conflict resolution, and communication. Managers must motivate subordinates, deal with group conflicts, influence employee performance, use appropriate communication channels, and deal with employee behavior.
To be an effective leader, a manager must be able to direct employees through effective communication. Organizational communication allows a manager to control employee behavior, motivate employees, and convey emotional expression and information. “Communication is one of the most important leadership skills, but one of the most underdeveloped,” says Dr. Lisa Stillman, associate professor at Florida Tech.
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In addition to communication, knowing how to manage individual behaviors and different personalities of employees is a key part of leadership. Dr. Marshall Jones, director of online programs at Florida Tech, says leaders must learn to listen actively:
“The key is to have that kind of relationship, to take the time to actively listen and engage, so you get to know the people you’re working with. It saves a lot of trouble and helps the leader-member relationship quite a bit.”
Finally, being seen as a leader is important in motivating your employees to achieve organizational goals. As mentioned, Dr. Jones, “The simplest operation [of leadership] is to truly influence others. Rank doesn’t matter. What matters is that one invests in and cares about the people one works with, while being true and real to oneself.”
Managers must monitor the performance of the organization. For this, they follow the monitoring process using various tools to monitor, compare and adjust the performance of the organization and employees. Monitoring is important because:
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It is important to keep in mind that some problems arise when managers perform the monitoring process.
For example, appraisals are an important part of employees’ jobs, but many people don’t like performance appraisals. It is up to the manager to decide how best to achieve staff measurement.
The four management functions, when used effectively, enable managers to translate organizational resources into organizational performance.
The four functions of management are important management topics explored in Florida Tech’s online Master of Business Administration program. For more information about this program, click here.
Understanding 5 Functions Of Management With Amazing Examples
If you’re ready to learn more about our programs, download our program guide now. Management is a social and dynamic process of conducting business. Management is the process of achieving organizational goals by working with people and other organizational resources. It is a process or sequence of continuous and related activities. It focuses on achieving organizational goals. An organization achieves its goals by working with people and using organizational resources properly.
Different experts have classified management functions. George and Jerry identified four functions of management namely planning, organizing, acting and controlling. According to Henri Fayol, “Management is forecasting and planning, organizing, directing and managing.” Luther Gullick gave the keyword “POSDCORB” where P is planning, O is organization, S is personnel, D is management, coordination is R, reporting is R and budget. But all over the world, people and organizations more broadly adopt the management functions given by KOONTZ and O’DONNEL, that is, planning, organizing, staffing, directing and controlling. Because this set of basic functions helps to increase efficiency, crystallize the nature of management, improve research and achieve goals and objectives.
Planning: This is the main function of management. It deals with creating a plan of future action and choosing in advance the most suitable course of action to achieve predetermined goals. According to KOONTZ, “Planning is making decisions in advance: what to do, when to do it, and how to do it. It bridges the gap between where we are and where we want to be.” Proper planning exercises can help you solve problems and make decisions. Planning is the main goal of activities to achieve the desired goals. Thus, planning is systematic thinking about ways and means of achieving predetermined goals.
Planning is necessary to ensure proper utilization of human resources and other non-human resources such as money, material, machinery and raw materials. Planning should be consistent, it is an intelligent activity and it helps to avoid confusion and uncertainty. This includes risks, waste, costs, etc. helps to reduce Planning is the most basic function of management because all other functions, including organizing, directing, controlling, and staffing, flow from the planning function. For effective planning, a manager must have a good understanding of the business, the organization’s strengths and weaknesses. Planning involves flexibility because the planner must coordinate with all levels of management and leadership in the organization.
Relationship Between 4 Functions Of Management And Iso 9001:2015
Organization: the process of gathering physical, financial and human resources and developing productive relationships between them to achieve organizational goals. According to Henry Fayol, “To organize a company is to provide it with all the useful things or its work, that is, raw materials, tools, capital and personnel.” Organization is the management function after planning. An organization is a function in which synchronization and coordination of human, physical and financial resources takes place. All three resources are essential to achieve results. Therefore, the organizational function helps to achieve results that are really important for the functioning of the company. According to Chester Barnard, “an organization is a function in which a concern can define role positions, related tasks, and coordination between authority and responsibility. Therefore, a manager must always be organized to achieve results.” Organization begins with identifying activities, grouping activities, dividing activities among departments, assigning tasks, identifying and delegating authority to people to do the work, and then coordinating authority and responsibility.
Personnel: This is the function of managing and staffing the structure of the organization. It is the function or process of selecting and training people for specific job functions and assigning them related responsibilities. It includes the recruitment, selection and selection of employees that is carried out in an organization or company to fill vacancies. Other areas of staffing are orientation, training, performance appraisal, promotion, retention and termination. The staffing function is sometimes performed by an outsourcing organization through the use of contractors at various levels of the staffing process. Smaller organizations manage staffing on a case-by-case basis, while larger organizations prefer to go through several staffing cycles throughout the year. Organizations of all sizes have the option of hiring temporary or permanent workers.
In recent years, due to the development of technology, the increase in the size of the company, the complexity of human behavior, etc. the related personnel problem became more important. The main goal of staffing is to place the right person in the right job. According to Kootz & O’Donell, “Management of workforce involves managing the organizational structure through appropriate and effective selection; assessment and development of personnel to fulfill the roles defined in the structure”. Without workforce planning, staffing becomes irrelevant. In today’s scenario, talent acquisition is a huge responsibility as the talent gap continues to widen.
Leadership: This is the function of management and also means to lead. It is a key management function that involves creating an effective work culture, creating opportunities for employee growth through motivation, supervision, planning and discipline. This is called directing